Types of Video Conferencing System

A woman looking a laptop screen and seeing people in different places who meets a video conferance

Video conferencing has evolved into an essential tool for modern corporations, particularly as the core technology has advanced. Even while some employers need employees to return to the office when COVID-19 regulations relax, hybrid work is a phenomenon that is here to stay.

However, only a few businesses and organizations fully leverage this tremendous means of communication. In this article, I will discuss the various types of video conferencing solutions that businesses may employ.


What is a video conferencing system?

Video conferencing, also known as web conferencing, virtual meetings, or video meetings, is a way of bringing two or more individuals together in a remote setting using live video. Participants connect using video conferencing features on the web, a PC, a smartphone, or a video system to simulate being in the same room.

Most business video conferencing systems include end-to-end encryption and a high level of privacy to ensure the confidentiality of interactions in an online meeting.

94% of businesses say that video conferencing has increased productivity. As a result, 83% of big corporations are willing to invest in video conferencing tools to improve daily operations and assure data security.

Organizations have noted effective collaboration, lessened travel expenses, and increased productivity using video conferencing. With the help of Arvia’s one-to-one video chat , you can provide a real-time experience, resulting in happy staff, increased customer engagement, and improved revenue.


Different Types of Video Conferencing Systems 

Choosing the proper online conferencing technology may help you achieve your goal, depending on your needs. Video conferencing is the most widely used web technology. There are several sorts of video conferencing systems, each with its own set of characteristics that may be used in a variety of scenarios and for a variety of purposes. 

Let’s look at the types of video conferencing systems.

people in diffrent places meet at a video conferance

1. Telepresence Video Conferencing System

The main goal of producing telepresence is to bring together a client and a company employee who are not physically in the same room. This technology simulates a live conversation or meeting amongst individuals in various places by using telephone and network connections. 

Large monitors and television displays can be put on a table or wall-mounted, with cameras set at eye level. 3D or holographic graphics can also be added to make meetings more lifelike. Telepresence is more costly than other video conferencing technology platforms. 

However, the excellent resolution provides the end user with a holistic experience.


2. Integrated Video Conferencing System

Integrated video conferencing systems are typically used for group video conferencing where the equipment is centralized. It contains both the hardware and the codec. The central conference venue has all of the main cameras, displays, and additional peripheral videos.

The integrated video conferencing system supports video and audio resolutions of up to 4K Ultra HD. It also encrypts the meeting’s content and also far less expensive than a telepresence video conferencing solution. However, the need for equipment demands a significant expenditure.


3. Desktop Video Conferencing System

One of the most popular video conferencing systems is a desktop video conferencing system. It is generally used for personal meetings and quick office meetings. With this configuration, the video conferencing system is integrated directly into your own computer while still allowing for a full-motion meeting.

All the hardware and software that are required for video conferencing are installed on a desktop computer. It does not need a meeting room with monitors and video cameras.

Desktop video conference enables communication between the host and participants for a short time. Also, prevents travel costs for meetings and also saves time.

There are two options to configure the system. Software on your desktop or a hardware codec. By using one of them, you will be able to use a desktop video conferencing system on your desktop computer.


4. Service-based Video Conferencing System

When it comes to network setup for service-based systems, the provider, which is generally a telecom carrier, has major authority. This implies less work for you. You simply charge for the service, and your supplier manages it for you, which is very useful if you prefer not to deal with the complexities.

There will not be any technical distractions that you need to fix while you are in a meeting. Your meeting will be more efficient and effective than ever. 


Importance of Choosing the Right Video Conferencing System

Video conferencing technology is utilized by many sectors, each with its own set of objectives and goals for adopting video conferencing. When choosing an online conferencing technology, it is crucial to specify your goal appropriately.

Every company in the phygital market is competing. Business continuity is important to a company’s success. Analyzing the capabilities and features of each online conferencing system is a smart place to start. It’s a smart idea to plan your investment before deciding to employ a certain online conferencing system for your organization. 

Depending on the type of system, setting it up and using it might be pricey. Using a low-cost online conferencing system to save money can benefit your brand’s future.


Arvia one-to-one video chat widget:

Integrating a video chat widget, such as Arvia, into your service has a big commercial impact, and it often generates a significantly quick and high ROI. Arvia brings your services to the video environment, allowing you to serve your consumers more effectively and efficiently. 

With the right SDKs, it also improves your organization’s structure. You can start using Arvia, a cloud and on-premise solution for all sorts of businesses. 


Video Conferencing system future

Video conferencing systems will be widely used at all levels of businesses, large and small. Integrating technologies such as the Internet of Things (IoT), Artificial Intelligence (AI), and cloud technology, as well as commercial video conferencing solutions, will be important drivers of market growth.

A recent report by MArkets and MArkets shows that:

The global video conferencing market size is projected to register a CAGR of 12.6% during the forecast period, reaching USD 19.1 billion by 2027 from an estimated USD 10.6 billion in 2022.

Similarly, according to Global Newswire:

Video conferencing systems will exceed $7.6 billion by 2027.

Using video conferencing capabilities, executives may develop a more personalized relationship with their employees. The increased requirement for organizations to allow contact with both their internal and external workforces is increasing the demand for communications via video conferencing.



The video conferencing system has become a necessity due to its widespread use in training, learning, and collaboration between teams within an institution or in distinct regions. These are just some typical types of video conferencing technology for organizations; there must be many others. You can also invest in the development of video conferencing systems tailored to your particular needs.

So don’t let your competitors go ahead of you and integrate the Arvia video chat with your business right away.

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